HR and Recruitment Assistant – maternity cover 12 months FTC

  • Posted

We are currently looking for a HR and Recruitment Assistant to assist the HR Business Partner in ensuring the smooth running of the firm’s HR function.

This role is a 1 year fixed term contract covering maternity leave.

Key responsibilities:

Activities will be varied and will include, but are not limited to the following:

Cascade (HR system)

  • Update and maintain accurate records on the firm’s HR system
  • Report any issues or faults via the portal or helpline
  • Create /edit pages on the HR System

Recruitment and Resourcing of staff

  • Place adverts and maintain internal records on SharePoint
  • Sifting of CVs
  • Monitor recruitment inbox on a daily basis and respond to all recruitment applications and enquiries
  • First contact for all recruitment agencies including keeping records of agents on PSL and terms agreed
  • Arrange interviews and liaise with candidates/agencies accordingly
  • Involvement in recruitment process at all levels ensuring best practice, compliance and maximising the candidate experience
  • Attend interviews, take notes and run interview tests
  • Arrange/manage the recruitment process for Trainee Solicitors
  • Issue offer letters and draft contracts of employment
  • Record recruitment sources and costs

New starters/leavers and internal staff changes

  • Coordinate the induction/onboarding, leaver, promotion and staff move process in conjunction with other PSG teams
  • Work through and action the HR induction checklist
  • Carry out ID checks and DBS checks
  • Facilitate HR Inductions (new starter, promotion, staff moves etc)
  • Work through the HR leaver checklist to ensure this is complete before the employee leaves the firm
  • Conduct exit interviews with Support Staff and support HRBP on all other exit interviews
  • Process reference requests as per the firm’s policy

Policies/procedures/compliance

  • Ensure that HR policies are reviewed and up to date centrally

Training

  • Organise firm wide internal training and book external training courses
  • Log all internal and external courses on Cascade Training module Monitor the annual training plan and report on progress

Reports/updates

  • First point of contact for staff phoning to report sickness/absence, updating relevant individuals on staff absences daily and ensure this is logged on the system
  • Produce reports using the facilities available on the HR system
  • Assist HRBP with salary benchmarking research
  • Assist with and manage benefits administration

Payroll and Pensions

  • Manage the payroll process and submit monthly reports for processing by the external payroll bureau
  • Ensure all payroll information is correct prior to approval
  • Issue P45’s, P60’s and P11D’s
  • Pension scheme administration to include monthly pension reports

Other HR Administrative duties

  • Process payments, maintain and update records for individual/firm wide memberships/subscriptions
  • Attend performance meetings and probation reviews , assist the manager and take notes
  • Coordinate and administer all work experience placements
  • Organise meetings and room bookings
  • General administration duties (including photocopying, filing, typing, taking notes at meetings)
  • Produce standard letters
  • Assist with the organisation and coordination of firm wide events throughout the year (i.e. CSR, Health and wellbeing initiatives)
  • Assist with organising reception cover for both offices Coordinate membership information with the Compliance Manager

Skills and attributes

  • Solid administration experience is essential
  • A minimum of 2 years of working in HR would be preferred
  • A HR qualification (i.e. CIPD) would be desirable
  • Service orientated
  • Confident communicator with good written and verbal communication skills
  • Good time management with organisation skills including the ability to prioritise work
  • Initiative
  • Strong computer literacy – Microsoft Word, Excel, PowerPoint and Outlook
  • Accuracy and attention to detail
  • Ability to cope with pressure and maintain a calm manner at all times
  • Positive “can do” and flexible attitude
  • Maintain absolute confidentiality in relation to Debenhams Ottaway staff matters

To apply for the role please send your CV to Alexandra Langley – recruitment@debenhamsottaway.co.uk

Recruitment Agencies

We operate a preferred supplier list for all permanent, contract and temporary recruitment.

If you are interested in being part of our PSL, please email us and we will supply you with a copy of our terms.

We ask you not to send CVs or terms of business to or make contact with our staff, management or partners outside of HR, unless you have been authorised by our HR team to do so.

Any CVs sent contrary to this policy will will not be accepted as introductions in accordance with any terms of business that are sent to us and/or our terms. We reserve the right to make direct contact with the candidate without entering into your TOB. Agencies who are part of our PSL found bypassing this process may result in us terminating our working relationship with you.

All CVs need to be sent to Alexandra Langley at our recruitment email address – recruitment@debenhamsottaway.co.uk

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